Plan, Manage and Track Projects Efficiently

Microsoft Project is a powerful project management tool that helps organizations plan, manage and monitor projects efficiently.

In this hands-on training, participants learn how to build structured project plans, manage resources, monitor progress and analyse project performance. The course combines project management best practices with practical use of Microsoft Project.

Participants will learn how to transform project ideas into realistic schedules and track project performance throughout the project lifecycle.

Duration

2 days.

Course Outline

Day 1 – Building a Solid Project Plan

1. Introduction to Microsoft Project

• Project management concepts
• Overview of the Microsoft Project interface
• Creating a new project plan

2. Creating the Project Structure

• Work Breakdown Structure (WBS)
• Creating and organising tasks
• Task durations and milestones
• Summary tasks

3. Task Dependencies and Scheduling

• Linking tasks
• Task constraints
• Deadlines
• Project calendars and working time

4. Managing Resources

• Creating resource lists
• Assigning resources to tasks
• Understanding assignments
• Resource calendars

5. Visualising the Project

• Gantt charts
• Timeline view
• Project views and filters

Day 2 – Resource Management & Project Monitoring

1. Resource Management

• Identifying overallocated resources
• Resource leveling
• Managing resource conflicts

2. Tracking Project Progress

• Setting project baselines
• Updating task progress
• Tracking actual work and remaining work
• Monitoring schedule variances

3. Project Analysis

• Critical Path analysis
• Slack and scheduling flexibility
• Introduction to Earned Value indicators

4. Reporting and Communication

• Creating project reports
• Custom views and filters
• Presenting timelines to stakeholders

5. Best Practices for Project Management

• Maintaining project plans
• Managing changes
• Collaboration with Microsoft 365 tools

Audience

This course is designed for professionals responsible for planning or managing projects.

Typical participants include:

• Project managers
• Project coordinators
• Team leaders
• Engineers
• Consultants

Prerequisites

Participants should have:

• Basic knowledge of Windows and Microsoft Office
• No prior experience with Microsoft Project required